Benefits of working at IFOAM Organics Europe
IFOAM Organics Europe is currently looking for a Communications Assistance and a Research & Innovation Officer. Deadlines for application are respectively 4 September and 10 September. We only consider applications using the form.
The Communications Unit is looking to strengthen its team with a Communications Assistant.
Content generation & (new) media work (20%)
- Drafting content for interviews, press releases, internal publications, and other in-house content
- Supervising publications’ production and design processes; liaison with designers and other
Project & event-related communication (30%)
- Drafting project communications and dissemination plans
- Executing, monitoring, and reporting on project-related communications tasks
- Executing, monitoring, and reporting on event-related communications tasks
Communications tools management (40%)
- Maintaining and monitoring the evolution of communications tools: Constituent Relationship Management (CRM) system, intranet, and extranet (SharePoint), IT Wiki, NetGear
- Leading on the integration of Teams and IFOAM Organics Europe’s intranet environment
- Website maintenance, content drafting and liaison with colleagues regarding website updates
- Supporting production of IFOAM Organics Europe’s newsletter
Other communications tasks (10%)
- Coordinating IFOAM Organics Europe’s Expert Group on communications
- Monitoring progress and reporting on the LIFE programme
- Supporting GDPR requirements linked to communications activities
The Research & Innovation Unit of IFOAM Organics Europe promotes knowledge exchange and engages organic actors in participatory research to help develop the sector. The unit has ample experience in translating research outcomes into recommendations for policymakers and practitioners. The work is financed by projects of the Horizon framework programme of the EU. The new Research & Innovation Officer will be responsible for the coordination of a project to build a network of Organic Advisory Services. In addition, they will support a project on achieving 25% organic farmland in the EU, in particular when it comes to the knowledge and research investments needed for that.
OrganicAdviceNetwork aims to co-create an EU-wide network of organic advisors, covering all 27 EU Member States and 7 other European countries. The network will embrace the diversity of organic advisory services, offered by private and publication organisations or self-employed professionals. IFOAM Organics Europe is the overall coordinator of the project and responsible for the co-creation of the network itself.
Tasks of the Research & Innovation Officer include:
- Overall coordination of the project
- Project communication
- Network building
- Dissemination and exploitation
OrganicTargets4EU supports the achievement of the organic farming targets in the EU’s Farm to Fork and Biodiversity Strategies, i.e., reaching at least 25% organic farmland in the EU by 2030 and significantly increasing organic aquaculture. The project is structured into two strands: Production & Markets and Knowledge & Innovation.
The Research & Innovation Officer will be responsible for the coordination of the Knowledge & Innovation Strand. This purpose of this strand is to identify knowledge gaps in the organic sector as well as opportunities to strengthen organics advisory services. It aims to stimulate exchange of scientific and practice-oriented knowledge. Finally, it will increase and coordinate R&I investments for organic, building on the CORE Organic Pleiades network.
The Research & Innovation Officer will help identify key policy gaps and formulate policy recommendations with respect to the Knowledge & Innovation strand. They will create materials for stakeholders (practitioners, policy makers, researchers) presenting the project outcomes related to Knowledge & Innovation in an attractive format.
Similar assistance with other projects may be requested if needed
The Administrative Assistant will
- Organize and manage the office’s day-to-day finance administration;
- Ensure effectiveness and compliance with internal finance procedures and maintain the quality of data management;
- Assist the Finance Consultant
- Play a crucial role in ensuring that office operations run smoothly and accurately,
- and that financial records are maintained in compliance with internal procedures.
- Managing financial administration: this involves maintaining accurate document management of financial transactions, including invoices, receipts, and bank statements. The finance assistant may also be responsible for filing and organizing these records;
- Preparing sales invoices;
- Processing payments, including petty cash and bank card management. Ensuring all the proofs of payment are compliant with internal rules, and approved;
- Processing travel reimbursement forms and following up with employees to ensure compliance with internal rules;
- Reconciling bank and credit card transactions, ensuring that all transactions are supported by the required documents;
- Assisting with audits, providing documentation as needed;
- Create and update finance spreadsheets, data entry;
- Copying, scanning, emailing, organizing, and archiving finance documents;
- Training staff on invoices & VAT, and other financial procedures;
- Providing administrative information to DKV (medical insurance provider) and Edenred (lunch voucher provider);
- Liaising with external (finance and HR) providers for all administrative and accountable documents;
- Liaising with staff members regarding invoices, travel reimbursements, finance administrative documents, and information.
- Directing internal and external calls, emails, and post mail to designated units;
- Monitoring office supplies and equipment and order replacements (stationary, coffee, tea, etc.);
- Being the person of contact for the service providers (phone, cleaning services, building, handyman, etc.);
- Participating in improving office environment (plants, more environmentally friendly);
- Ensuring the office is clean, and the employees respect the office rules (kitchen, sanitary);
- Scheduling and organising documents for staff weekly, monthly, and quarterly meetings;
- Being a responsible person for security and prevention in the office (e.g. fire prevention);
- Being the person of contact for the IT Consultant;
- Liaising with staff members regarding hardware (problems encountered, requests for equipment, etc.,);
- Monitoring IT equipment (list of equipment, storage, depreciation list);
- Preparing workstations for new staff;
- Following up with the softphone system (user access and account);
- Supporting staff members with workstation equipment;
- Changing Netgear Disk.
VOLUNTEER VIA THE EUROPEAN SOLIDARITY CORPS (ESC)
Sorry, there are no open positions for ESC volunteers. We generally publish a new call for volunteers every year in spring. However, it happens that we have additional vacancies throughout the year. Stay tuned for future opportunities by following us on on Twitter, LinkedIn, Facebook, and Instagram.
IFOAM Organics Europe does not offer internships. As we do like to offer young people the opportunity to gain experience at the heart of the European organic movement, we recruit volunteers for up to 11 months. We usually issue a call for volunteers each spring.
Volunteering as part of the European Solidarity Corps (ESC) provides young people with the unique chance to express their personal commitment through a full-time volunteering activity in a foreign country for up to one year. Young volunteers can develop new skills and improve their personal, educational and professional development. More information about ESC is available on the European Solidarity Corps website.
Erasmus+ funds the ESC (previously European Voluntary Service, or EVS).
Erasmus+ supports traineeships (work placements, internships, etc) abroad for students currently enrolled in higher education institutions in Programme countries at Bachelor and Master level as well as for doctoral candidates. These opportunities are also open to recent graduates.
By doing a traineeship abroad in Programme or Partner countries with Erasmus+, you can improve not only your communication, language and inter-cultural skills, but also soft skills highly valued by future employers, as well as become more entrepreneurial.
Did you not find what you were looking for on this page? Contact [email protected]
“You’d like to do something practical, with a visible impact, and to get to know the heart of Europe, policy making and lobbying work, the organic movement, like-minded people, new languages and cultures, including the broad diversity of Belgian beer, and – not least – yourself better? Volunteering at IFOAM Organics Europe offers you all that – and much more. It’s a rich experience that allows you to participate in making food and farming in Europe more sustainable, and to gain practical experiences and skills in the European organic sector – from advocacy for organic research, innovation and practice to new communication tools and a hands-on farm stay. For me, it was the first time that I was living abroad for so long – a big step that my colleagues and EVS network made a lot easier. I can only encourage you to do it, and to make the most of it. It’s a unique opportunity to grow, gain new perspectives and friends and get to know yourself and your capabilities and interests better. Not only did I feel very welcome in the multicultural and multilingual EU capital where almost everyone comes from somewhere else, but I could also profit from the numerous events the vibrant city has to offer year-round. Ultimately, my EVS made me more political, active and empathetic – in other words, fit for the challenges of the future.”
“Volunteering at IFOAM Organics Europe is a truly rewarding experience, both on a professional and personal level. Get to know this vibrant city of Brussels, meet inspiring people, drink beers (a lot!), learn more about organic agriculture and EU legislation and develop a wide range of skills! Knowledge and friendships are awaiting!”
“I did not know much about IFOAM Organics Europe when I saw the ESC vacancy, but I shared its values of protecting biodiversity, caring for nature and fairness in the food production processes. During my volunteering I learned a lot about the organic sector and, being based in Brussels, I gained a better understanding of European Union’s institutions and importance of advocacy work.”
“Volunteering at IFOAM Organics Europe is an excellent opportunity to gain more in-depth understanding of the organic sector and the impact of EU legislation. Working in the communication team has taught me the importance and power of the messages we share to make Europe more organic. Beside the knowledge I gain, the vibrant city of Brussels is full of inspiring, smart and interesting people who enrich and refine my experience even more.”